Academic Program Specialist
Job Summary
The Department of Medical Sciences at the University of Wisconsin–Madison School of Veterinary Medicine is seeking a dynamic professional to serve as a central administrative and operational partner for the department. This role provides high-level administrative, programmatic, and business support while acting as a key liaison among the Department Chair, Administrator, faculty, staff, education and research leaders, students, and affiliated programs. The position requires synthesizing complex information from a variety of sources to help identify, advise on, and resolve issues. The successful candidate will engage daily with School of Veterinary Medicine staff, departmental faculty, and other stakeholders while managing multiple complex projects. As part of a fast-paced clinical department that supports a wide range of educational and outreach programs, this role is ideal for someone with strong organizational, technical, and multitasking skills who thrives in a dynamic environment where priorities evolve regularly. This position operates with a high degree of independence and requires sound judgment, initiative, and adaptability.
Key Job Responsibilities
- May supervise the day to day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals. (20%)
- Coordinates program components and evaluates program effectiveness and provides recommendations for improvement. (20%)
- Identifies program, needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews. (20%)
- Provide administrative support to faculty in the Department including travel arrangements, expense submission, maintaining academic files, managing trainings, updating CVs, bios and biosketches and ensuring credentialing is current. Manages and tracks Department finances, to include travel and CE budgets and spending. Reconciles Department credit card. Ensures university policies are followed. Provides supervision of student hourlies. Serves as point person for special visitors, visiting faculty, and other invited guests ensuring that arrangements are organized and that the logistical expectations of the Department are being met (5%)
- Manage faculty and staff recruitment: In conjunction with Department leadership, coordinate the recruitment efforts of faculty and staff including requesting reference letters, coordinating interview itineraries and travel plans for candidates, and onboarding (5%)
- Manage Department Promotion Packets and Faculty Annual Activity Summary (FAAS) Preparation: Facilitate completion of faculty documents for promotion; Oversee the Course Evaluations for the Department; Compile teaching evaluations for FAAS preparation (5%)
- Administration of the Ambulatory Program and Early Clinical Education (ECE) Program: Work with the Ambulatory Coordinators and ECE Director to coordinate practice participation, liaise with clinic leaders, revise MOUs and student assignments annually; secure housing accommodation for students, maintain courses in Canvas and summarize eValue collected ambulatory statistics. Track student assignments and grading. Serve as a resource and point of contact for the participating practices and DVM students. May conduct site visits to maintain relationships and ensure compliance (5%)
- Utilizes independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events. (20%)
Find Your Best Opportunity
Tell them AcademicJobs.com sent you!
