Assistant to Executive Director

Assistant to Executive Director

Job Identification: 20181
Posting Date: 05/05/2026, 09:07 PM
Job Schedule: Full time
Locations: Waco, TX, United States
Degree Level:

Job Description:
A humble college founded before Texas was a state, Baylor now stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities.

Since 2011, Baylor has been named as one of the nation's 'Great Colleges to Work For'. Great Colleges to Work For is one of the country's largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.

What We Are Looking For

Baylor University is seeking an Assistant to the Executive Director in the Baylor Center for Disability and Flourishing. The Assistant to the Executive Director provides high-level administrative, operational, and strategic support to the Executive Director of the Baylor Center for Disability and Flourishing. This role ensures effective coordination of the Executive Director's priorities, communications, and engagements across campus, community, and national partners. The position supports scheduling, travel, meetings, correspondence, donor relations, and records while anticipating needs that enable the Executive Director to lead a growing Center effectively.

An Associate's degree and four years of relevant work experience are required. A Bachelor's degree and five years of relevant work experience are preferred. A combination of education and experience will be considered in lieu of one another.

Additional required skills include:

• Administrative Skills
• Project Management
• Relationship Building & Professional Communication
• Adaptability
• Conflict Resolution

All applicants must be currently authorized to work in the United States on a full-time basis.

About the Center and This Role

The Baylor Center for Disability and Flourishing advances research, training, outreach, and clinical services that promote the flourishing of people with disabilities, their families, and communities. Through a growing network of programs, partnerships, and initiatives, the Center is helping schools, churches, and communities foster belonging and support the full participation of people with disabilities.

Within this work, the Assistant to the Executive Director plays a vital role in enabling the leadership and effectiveness of the Center. We are seeking a highly organized, relational, and proactive professional who can anticipate needs, manage complexity, and create the conditions that allow the Executive Director to focus on the Center's highest priorities. The ideal candidate brings strong judgment, attention to detail, and a spirit of service. They will work with discretion, warmth, and professionalism across a wide range of partners. This is an opportunity for someone who finds meaning in supporting work that matters and takes pride in helping others lead well.

What You Will Do

• Manage the Executive Director's calendar, appointments, meetings, and engagements
• Prioritize and coordinate scheduling requests across campus, community, and national parters
• Organize logistics and ensure appropriate preparation and follow-up for meetings and engagements
• Prepare agendas, materials, and background documentation
• Serve as the primary administrative contact for the Center, welcoming visitors and responding to inquiries
• Coordinate daily office operations, shared calendars, and administrative systems
• Maintain orderly office processes and documentation to support staff and programs
• Assist with drafting, reviewing, and coordinating correspondence and communications on behalf of the Executive Director
• Help manage incoming correspondence, maintain key contact list, records, and administrative documentation
• Facilitate timely responses to partners and stakeholders
• Support internal communications, meeting materials, and shared files to ensure seamless collaboration
• Coordinate logistics for meetings, events, and gatherings, including scheduling, space reservations, and materials
• Manage travel arrangements, itineraries, reimbursements, and documentation for the Executive Director and selected staff
• Ensure efficient planning of travel related to conferences, partnerships, and Center initiatives
• Support hospitality and logistical needs associated with Center needs
• Assist with purchasing requests, reimbursements, contracts, and expense documentation in compliance with university policies
• Maintain accurate administrative and financial records
• Provide administrative support for Center projects, programs, and research initiatives as needed
• Perform all other duties as assigned to support Baylor's mission
• Ability to comply with university policies
• Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.