Coordinator, Donor Relations

About Occidental College

Founded in 1887, Occidental is a nationally recognized, private college of the liberal arts and sciences, dedicated to providing a gifted and diverse group of students with a total educational experience of the highest quality -- one that prepares them for leadership in an increasingly complex, interdependent and pluralistic world.

Job Summary

Reporting to the Director of Donor Relations and situated within Advancement Operations under the leadership of the Associate Vice President, the Donor Relations Coordinator supports the delivery of a thoughtful, timely, and high-quality donor experience. The Coordinator supports donor acknowledgement, stewardship, and data management processes, ensuring the institution meaningfully recognizes philanthropic support and fulfills stewardship commitments at every level.

Job Duties

• 25% - Acknowledgements and Donor Communication Production - Manage the timely production of donor acknowledgements and stewardship communications, including reports for leadership major and principal gifts, and donor advised funds, ensuring accuracy and adherence to institutional standards.
• 25% - Stewardship Workflow and Project Coordination - Maintain production schedules and track stewardship deliverables, events, and projects to ensure timely completion.
• 20% - Data and Documentation Management - Support the ongoing maintenance of donor records, templates, and documentation that support stewardship workflows and reporting requirements.
• 20% - Stewardship Program Execution - Support the implementation of stewardship initiatives, such as donor recognition programs, giving societies, and first-time donor engagement efforts.
• 10% - Other Duties - Respond to routine donor and campus partner inquiries in a timely and professional manner.

Minimum Qualifications

• Bachelor’s degree in related field to position duties or equivalent combination of education and experience.
• Three years of experience in advancement, development, donor relations, stewardship, or a related area.
• Experience with administrative or project coordination tasks.

Preferred Qualifications

• Additional certifications in project management, Excel or database administration.
• Experience working in a higher-education or nonprofit advancement environment.