DUA & Research Data Resources Coordinator

The Institute for Healthcare Policy and Innovation (IHPI) is one of the nation's largest university-based institutes of health services researchers and health policy experts. IHPI advances the work of its 800+ faculty members by creating a welcoming and supportive research community, including networking and engagement opportunities, education and professional development programs, access to data and analysis, grant development services, and robust communications and policy engagement support.

For more than a decade, IHPI has brought together hundreds of faculty from diverse fields of study across all three U-M campuses. The Institute's staff is also interdisciplinary and includes statisticians, data analysts, project managers, communicators, administrative specialists, and education professionals.

IHPI is firmly committed to advancing inclusion, equity, accessibility, and belonging, which are core to the culture and values of the University of Michigan and Michigan Medicine. We strive to create a work culture where each team member feels respected, valued, and safe, and support a culture of inclusion and equity throughout the organization.

IHPI supports health services research across the University of Michigan campus. IHPI's Data & Methods Hub was created to provide several unique support services, including access to data sets, methodological support, and assistance with data use agreements, to help build a vigorous and supportive research community.

IHPI's Data & Methods Hub is seeking a full-time DUA & Research Data Resources Coordinator to support the administrative activities related to data use agreement (DUA) maintenance, permissions management, and data resource onboarding. This position plays a critical role in ensuring IHPI researchers have timely, compliant access to CMS and other restricted datasets. This is an excellent opportunity for someone who desires a career in health services research administration and data governance.

This position is located at the North Campus Research Complex; however, applicants will have the option of a hybrid or remote work schedule.

Data Use Agreement Maintenance

• Track expiration dates, renewal windows, and amendment requirements for active DUAs
• Coordinate with researchers, department administrators, and the DUA team to prepare and submit renewal and amendment packages
• Maintain organized, up-to-date records of all DUA documentation, approvals, and correspondence
• Monitor security policy updates and communicate relevant changes to affected research teams
• Ensure compliance with data security, storage, and destruction requirements outlined in active DUAs

IHPI Data Resource Documentation & Permissions

• Maintain and update internal documentation for IHPI-managed data resources (e.g., access guides, data dictionaries, onboarding materials)
• Process and track researcher data access requests; coordinate approvals with data custodians and IRB as needed
• Manage user access rosters and permission changes across data platforms
• Assist with periodic audits of active data access to ensure ongoing compliance

Data Onboarding Support

• Guide new researchers through the data access request and onboarding process
• Prepare orientation materials and walkthroughs for commonly used data resources
• Serve as a primary point of contact for researcher questions related to data availability, access requirements, and DUA obligations

General Administrative & Coordination

• Liaise with UM central offices (e.g., Office of Research, Advanced Research Computing, Health Information Technology and Services, Institutional Review Board) on data governance matters
• Contribute to special projects related to IHPI data infrastructure as needed

• Bachelor's degree or higher
• Proficiency with Microsoft Office Excel, Word, Outlook, etc.
• Proficiency with Google Workspace tools - Sheets, Docs, etc.
• Ability to communicate effectively in both verbal and written form
• Excellent organizational skills and attention to detail
• Ability to prioritize tasks and manage competing priorities
• Strong interpersonal skills, work ethic, and a service-oriented attitude
• Ability to work independently as well as collaboratively

MINIMUM REQUIREMENTS:

• Intermediate: A bachelor's degree is required. 4-5 years of experience in a related field.
• Associate: A bachelor's degree is required. 1-3 years of experience in a related field.

• Experience with research data governance, IRB processes, or data use agreements
• Familiarity with CMS data resources (e.g., Medicare fee-for-service, Medicaid TAF, Master Beneficiary Summary Files, Limited Datasets)
• Experience with University of Michigan research proposal management systems (e.g., eRPM and eResearch)
• Interest or experience in health services research and basic study design for health services research