Executive Assistant to the President

Position Overview

Talladega College, the oldest private historically Black liberal arts college in Alabama, invites applications for the position of Executive Assistant to the President (EAP).

The Executive Assistant to the President serves as the primary administrative and operational support professional to the President, ensuring the seamless coordination of executive functions and the effective daily operation of the Office of the President. This position requires the highest level of professionalism, discretion, organizational excellence, and strategic coordination.

Key Responsibilities

Executive Calendar & Travel Management

• Manage and maintain the President’s master calendar with precision and strategic foresight
• Coordinate all travel arrangements, including itineraries, accommodations, and briefing materials
• Ensure all schedule updates are communicated promptly to internal and external stakeholders
• Prepare and deliver a Daily Schedule Folder for the President each business day

Meeting Preparation & Executive Support

• Prepare comprehensive briefing materials, including agendas, background information, and talking points
• Ensure the President is fully prepared for all meetings, engagements, and speaking opportunities
• Coordinate across divisions to ensure readiness for all executive engagements

Executive Cabinet Coordination

• Attend Executive Cabinet meetings and prepare accurate, timely minutes
• Track presidential directives and ensure follow-up with Cabinet members
• Maintain an organized Cabinet Action Tracker to monitor progress and accountability

Office Operations & Professional Standards

• Oversee the daily operations of the Office of the President
• Ensure continuous office coverage and a high standard of hospitality and professionalism
• Develop and maintain effective office systems and procedures

Policy Management & Institutional Effectiveness

• Coordinate with Institutional Effectiveness to ensure timely submission and publication of all Cabinet-approved policies
• Monitor compliance with institutional policy standards and timelines
• Provide regular updates on policy progress and completion

Communication & Follow-Up Management

• Monitor communications directed to the President’s Office and ensure timely routing and response
• Track requests and directives to ensure accountability and follow-through
• Maintain organized systems for communication tracking and reporting

External Relations & Campus Coordination

• Collaborate with Advancement, Alumni Relations, Public Relations, Athletics, and campus partners
• Support presidential engagement in institutional and community events
• Ensure alignment between presidential priorities and campus activities

Qualifications

• Bachelor’s degree required; master’s degree preferred
• Minimum of 3–5 years of progressively responsible administrative experience, preferably in higher education or executive leadership support
• Exceptional organizational, communication, and time-management skills
• Demonstrated ability to manage multiple priorities with accuracy and discretion
• Strong writing, editing, and document preparation skills
• High level of professionalism, confidentiality, and sound judgment
• Proficiency in Microsoft Office and digital scheduling/communication platforms

Core Competencies

• Executive-level professionalism and discretion
• Strategic thinking and proactive problem-solving
• Attention to detail and operational excellence
• Strong interpersonal and relationship management skills
• Ability to function effectively in a fast-paced, high-accountability environment