Manager, Contracts & Admin Management
Job Description
To work closely with the Academic team, Programme Managers (PMs) and other stakeholders on matters related but not limited to the following:
- Coordinate and consolidate internship job descriptions to facilitate internship placement and update company masterlist via Monday.com
- Prepare and collate signed agreements from internship companies from some locations
- Be the point of contact for all database management with academic team, e.g. collating company information, students' internship dates, stipend, student information, financial matters, visa information etc.
- Collect and verify students' submission on scholarship matters
- Drive and coordinate procurement and contract matters for instructors, assessors, mentors, etc.
- Prepare training grant and invoices to bill internship companies
- Monitor timely disbursement to students for funding support, and payment from companies as well as payments to instructors, etc.
- Assist in preparation of supporting documents for visa application and engagement of vendors
- Be the team lead to facilitate each of the contract processes for each semester and working out the timeline
Qualifications
- University degree with at least 5 years of relevant working experience
- Mature disposition to manage internal and external stakeholders confidently
- Experience in administrative and operational role
- Good English communication skills, both written and verbal
- Meticulous and attention to details
- Highly organised and able to multi-task
- Good interpersonal skills and able to work independently as well as in a team
- Good working knowledge of MS Office applications and savvy with web applications and software etc.
- Willing to learn and try out new applications, using AI to facilitate work and other relevant software
More Information
Job Type: 2-year Contract
Location: Kent Ridge Campus
Organization: NUS Enterprise
Department: NUS Enterprise Academy
Job requisition ID: 33092
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