Officer, College Operations

JOB SUMMARY

Houston Community College System is a singularly accredited institution with five multi-campus colleges, each with an Officer, College Operations, a member of the College Presidents Management Team.

Works collegially as the budget and forecasting liaison with the President, the Vice Chancellor of Finance and Planning, Executive Director of Finance and Budget Controls, Executive Director of Purchasing, and Human Resources Team ensuring that the strategic plan and financial forecast is achieved.

Reports directly to the College President with a dotted line reporting relationship to the Vice Chancellor, Finance and Planning.

Manages college budget, including planning, implementation, forecasting and analysis in collaboration with System Administration.

Provides fixed asset management, responsible for administering college contractual leases, develops program cost analysis, staff and vendors.

Connects with the colleges employees, students, and community and systems departments.

There is a strong linkage between the COO and the Finance, Budgeting, Purchasing and Human Resources Departments of the System.

Executive level staff at HCC are system-wide leaders that share the responsibility to collaboratively support the one-college vision articulated in our strategic plan – Embracing Houstons Future – with college strategic priorities as measurable manifestations of our shared Mission, Vision, and Values.

Responsible for the design, execution, and effectiveness of a system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets, are safeguarded; financial information is reliable and compliant with applicable laws, regulations, policies and procedures.

Manages Talent Engagement activities for direct reports in regards to: recruiting and selection, hiring and termination, training, development, mentoring, counseling, and performance evaluations.

ESSENTIAL FUNCTIONS

Serve as the College Operations Officer of the College, directing through appropriate personnel, the colleges offices for Business Affairs, Finance and Budget Controls, Talent Engagement, and Facilities/Building/Campus Operations Management.

Plan and oversee the preparation of the College budget and administer the approved budget including the colleges position control process.

Manage College budget by providing financial information, analysis, and forecasting to college administration.

Evaluate and report on the effectiveness of various fiscal processes.

Advise and provide problem-solving assistance to college staff and administrators regarding fiscal rules and regulations governing college funds.

Assist in the development of the college budget, report on a regular basis to the President and the Vice Chancellor of Finance and Administration regarding current budget matters, variances, and issues.

Monitor College financial expenses and research and correct accounting errors.

Ensure fiscal integrity of college funds.

Collaborate with Purchasing, Business Affairs, Property Management, Legal/Lease Agreements, and Inventory Control to ensure compliance with policies for these activities at the college.

Responsible for the direct supervision, training and evaluation of the Budget Specialist, Cashiering Operations, Campus Managers, and other associated staff.

Keep abreast of state regulations and ensure compliance with accounting procedures, contractual agreements, and the higher education code of ethics.

Provide leadership in conjunction with the President and other College Operations Officers and administration and is accountable for the management, development, implementation, evaluation, and improvement of system/college budgets, forecasts, purchase orders, invoicing and grant related activities, and college operations.

Ensure system HR policies and procedures are effectively implemented at the college in conjunction with the HR Department.

Ensure that proper budget accounts are assigned to staffing and position control procedures.

Develop, and is accountable for, effective management of the college budget as a component of the system budget.

Provide leadership in creation and implementation of the colleges budget and forecast in alignment with the system plan and budget.

Carry out budget program and employee evaluations as a component of the continuous improvement management process.

Support the College President in the execution of the economic development plan.

Participates in community, business, educational, and other organizations to improve the educational and financial well-being of the community.

Support the faculty and staff in various activities and projects designed to increase and document student access, retention and success.

QUALIFICATIONS

Education & Experience

• Bachelors degree in Business Management, Business Administration, Finance, Economics, Accounting or related field with a combination of 24 hours of Accounting, Business Management, Finance, Economic, Marketing, Human Resources or Public Administration is required
• Master of Business Administration, with a concentration in Accounting, Finance, Economics or Public Administration is preferred
• 6 years of experience in operations management including budgets and facilitations or related business field at K-12 school district, community college, other higher education institution, or private industry is required

Licensing & Certification

• Valid Texas Driver License

Special Skills

• MS Office Programs
• Information Management Systems
• Budget Management

Competencies

• Acting as a Champion for Change
• Thinking like an Entrepreneur
• Driving for Results
• Leveraging Opportunities
• Setting a Strategic Vision
• Attracting & Developing Talent
• Inspiring & Motivating Others
• Acting Strategically
• Demonstrating Beliefs & Principals
• Managing Resources