Specialist III, Events (Jordan Student Center) (Part Time)
Specialist III, Events (Jordan Student Center) (Part Time)
Company: Salt Lake Community College
Category: Conference and Events Administration
Type: Adjunct/Part-Time
Salary: $17.16 - $18.78 Hourly
Location: Jordan Campus, UT
Job Type: Part-Time Staff
Job Number: 202500778
Division: Student Affairs
Department: Operations Staff
Closing Date: Continuous
FLSA: Non-Exempt
Job Summary:
Facilitate the efficient consultation, organization, timely physical setup, hosting and post event wrap up of all events; while assisting in maintaining a safe environment at the Jordan Student Center.
Essential Duties & Responsibilities & Knowledge Skills & Abilities
Essential Duties & Responsibilities & Knowledge Skills:
- Open the Student Center building and event spaces for daily operations. Secure the building by locking all internal and external doors when not in use.
- Check all spaces before clients arrive, ensuring setups meet prescribed expectations.
- Set up audio/visual equipment and other amenities as outlined in the daily schedule, ensuring all conferencing services are in place.
- Troubleshoot and resolve client equipment and setup compatibility issues.
- Provide effective resolution in the event of client or scheduling conflicts.
- Secure the building at night by locking all doors and ensuring all staff and clients have exited.
- Perform timely event setups, including furnishings, audio-visual equipment, computer equipment, and internet connectivity.
- Provide direct customer service through regular interaction with on- and off-campus clients, staff, faculty, and students in a multi-event environment.
- Anticipate client needs by identifying potential conflicts or last-minute setup or equipment requirements, and facilitate requests throughout events.
- Ensure client compliance with SLCC policies and procedures, as well as federal, state, and local laws and fire codes.
- Assist conference clients by providing information and organizational consulting on setup, equipment, displays, traffic flow, and signage for diverse types of events.
- Assist clients, staff, faculty, and students with information and directions.
- Conduct regular maintenance checks of all conference and other spaces to ensure proper upkeep and return unneeded equipment to appropriate storage.
- Cover full-day or other shifts as needed due to vacation requests or illness.
- Prioritize daily activities and communicate any necessary event changes or modifications to supervisors and/or co-workers; regularly check the weekly events schedule for updates and additions.
Knowledge Skills: Strong customer service orientation and communication skills. Knowledge of general office procedures. Knowledge of internet use (including setup of internet access).
Abilities:
- Ability to handle sensitive client information with discretion while maintaining confidentiality.
- Ability to handle conflict resolution with calm and deliberation.
- Ability to set priorities and to organize tasks; ability to operate office and A/V equipment.
- Ability to lift and move 50 lbs consistently.
- Maintain professional, positive attitude and neat appearance.
- Ability to grow, adapt, take direction and work independently when necessary; interpersonal, problem solving, and decision making skills; reliable and punctual.
- Attention to details.
- Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College.
- Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities.
Minimum qualifications:
- High School diploma or equivalent.
- One Year of part time employment in event setup, facilitation, customer service or equivalent.
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