Job Details

Administrative Assistant

Metropolitan State University of Denver

Department
Student Engagement and Wellness

Position Summary
This position exists to support the daily operations of the Associate Vice President/Dean of Students at MSU Denver while working collaboratively with a team to support the 23 programs and services across Student Engagement & Well-being, a unit within Enrollment & Student Affairs. This position assists with a variety of administrative tasks to ensure the smooth and efficient operation of the unit. Reporting to the Director of Operations and Systems, the Administrative Assistant plays a crucial role in managing schedules, coordinating and preparing for meetings, and handling correspondence. This position involves strong communication, organizational and time-management skills with the ability to prioritize multiple responsibilities in a fast-paced environment.

Responsibilities

Administrative Assistance - 55%

• Provide administrative support to the AVP/Dean of Students and SEW Operations Team with calendaring, meeting requests, meeting minutes, document management and special projects as required.
• Handle incoming and outgoing executive correspondence, including emails, letters, and phone calls.
• Assist in the preparation of reports, presentations, and other documents.
• Support coordination of events and meetings, including logistics and catering arrangements.
• Help organize SEW unit events.
• Assist with various projects and initiatives as assigned.
• Manage logistical tasks like space organization and resource allocation within the unit.

General Office Support - 30%

• Serve as the primary point of contact for students, staff, visitors and callers.
• Provide administrative support for in-person/hybrid meetings.
• Monitor and manage unit resources, including office supplies and equipment.
• Maintain confidentiality of sensitive information.
• Supervision of student staff, as needed.

Communications, Resource Awareness, and Outreach - 10%

• Support unit communications, including website updates, social media content, internal announcements.
• Develop and maintain relationships with students, staff, alumni, university offices, and other key stakeholders.
• Maintain a comprehensive understanding of systems and structures at MSU Denver.

Other Duties as Assigned - 5%

Required Qualifications

• Demonstrated experience in administrative or office support roles, particularly in a customer service-oriented environment
• Proven ability to manage schedules, coordinate meetings, and efficiently manage multiple tasks
• Demonstrated experience prioritizing responsibilities and adapting to shifting priorities
• Experience handling confidential information and applying discretion to sensitive situations
• Ability to work and communicate effectively with individuals of all levels and with diverse populations

Preferred Qualifications

• Strong organizational and time management skills
• Excellent communication skills
• Familiarity with institutional platforms used for records and communication
• Experience supporting a wide variety of people
• Experience working in a higher education environment or student services setting
• Familiarity with university systems such as Workday or other student information systems

Schedule Information
Full time, 40 hours/week
Exempt
Hours: Monday - Friday, 8:00 am - 5:00 pm
Schedule: this position is an on-campus position with limited, situation-specific opportunity for remote work