Assistant Registrar (Classroom Resources and Course Offerings)

Job Details

Job Description

Special Instructions to Applicants:

All interested applicants must attach a cover letter and a resume in the Supporting Documents section of the application in PDF format. Please note that the applicant tracking system does not convert attachments in Word format successfully.

Position Summary

The Assistant Registrar (Classroom Resources and Course Offerings) is a position within the Office of the Registrar (OTR). Under limited supervision, the Assistant Registrar (Classroom Resources and Course Offerings) administers various mission-critical operations related to the university’s classroom infrastructure and use, as well as the Course Schedule.

Classroom Assignments and Resource Management:

• Academic and Event Classroom Assignment: Year-round (and throughout all terms/semesters), manages the assignment of all academic courses and related events (e.g., midterms, review sessions) to the university's 100+ general-purpose classrooms in Ad Astra
• Classroom Improvements: Maintains knowledge of classroom inventory and conditions; identifies and recommends improvements to classrooms; regularly collaborates with Facilities (F&CP) and IT (OIT) to maintain and improve classroom conditions; identifies needs, recommends improvements, and serves as a key member of the Classroom Quality Management Team (CQMT)
• Event Request Management: Manages and assigns ad hoc event requests from across the university, coordinating for the most effective use of campus space

Course and Final Exam Scheduling:

• Course Schedule Management: Oversees the production process of the Course Schedule, from initial departmental submissions to final publication, ensuring adherence to the university’s course scheduling policies and deadlines
• Departmental Consultation: Serves as a primary scheduling resource and consultant for academic department administrators, providing expert guidance on scheduling best practices, system usage, and conflict resolution
• Final Exam Scheduling: Develops, produces, and communicates the official final exam schedule each semester, managing all related logistics and exception requests

Analysis, Strategy, and Policy:

• Utilization Analysis: Conducts and presents comprehensive analyses of classroom utilization data to identify trends, peak usage times, and opportunities for optimization
• Strategic Reporting: Develops data-driven reports and dashboards for university leadership to inform strategic decisions regarding new classroom construction, renovation priorities, and long-term academic scheduling policies
• Policy and Benchmarking: Researches and benchmarks against peer institutions to recommend and develop updates to the university's classroom and course scheduling policies
• Continuity and Risk Planning: Develops and maintains academic continuity plans for emergency classroom relocations, ensuring minimal disruption to instruction and mitigating institutional risk

Systems and Training:

• Technology Management: Acts as the primary functional lead for academic scheduling systems (Ad Astra, CourseLeaf CLSS); responsible for configuring, testing, and implementing system upgrades and new features
• Data Integrity: Performs regular audits of scheduling and course data within Banner, Ad Astra, and CourseLeaf CLSS to ensure accuracy and consistency across platforms
• Training and Documentation: Develops and maintains a comprehensive library of training materials, user guides, and FAQs; conducts regular training workshops for department schedulers