Job Summary

CU School of Medicine Office of Communications - 30%

• Manage the development and production of the School of Medicine Annual Report, coordinating cross-functional stakeholder contributions and ensuring timely publication.
• Provide operational and executive support to the Associate Dean for Public Relations and a 20+ member communications team, overseeing complex scheduling, prioritization, and workflow coordination.
• Facilitate vendor management and procurement processes, including sourcing competitive bids, monitoring project budgets, and ensuring compliance with university policies.
• Develop and distribute executive reports, presentations, briefing materials, and communications supporting leadership decision-making and organizational initiatives.
• Serve as the primary liaison for departmental procurement activities, streamlining purchasing processes and ensuring operational efficiency.

Dean's Office Administrative Support - 20%

• Deliver high-level executive support to senior leadership, ensuring seamless coordination of strategic priorities, meetings, and stakeholder engagements.
• Coordinate governance activities for the School of Medicine Executive Committee, managing meeting logistics, agenda development, executive communications, documentation, and follow-up action items.
• Support executive communications and institutional messaging initiatives, including preparation of leadership presentations for the annual State of the School address.
• Maintain and manage enterprise-wide communication resources, including organizational directories and leadership contact databases supporting operational effectiveness.
• Administer university procurement and travel card programs, ensuring compliance with institutional policies and financial stewardship requirements.
• Lead planning and execution of executive meetings, events, and special projects, collaborating with internal and external stakeholders to ensure successful outcomes.
• Serve as a key point of contact for faculty, staff, visitors, and senior leaders, delivering exceptional customer service and fostering positive stakeholder relationships.
• Provide cross-functional operational support and continuity across the Dean's Office administrative team during periods of high demand and staff absences.

Leadership Recruitments - 50%

• Support executive-level search and recruitment processes for senior academic leadership positions, including department chairs, center directors, and associate deans.
• Manage search operations from position development through candidate selection, ensuring compliance with institutional policies, timelines, and governance requirements.
• Coordinate search committee activities, including meeting facilitation, agenda development, candidate evaluation processes, and stakeholder communications.
• Partner with campus leadership and recruitment stakeholders to organize executive candidate visits, interview schedules, travel logistics, and assessment activities.
• Oversee recruitment-related procurement and budget administration, ensuring accurate financial tracking and policy compliance.
• Manage search process documentation and reporting requirements, maintaining data integrity and supporting equal opportunity and compliance objectives.
• Ensure adherence to institutional hiring priorities, human resources policies, procurement standards, and search governance protocols.
• Serve as a trusted representative of the Dean's Office, engaging professionally with executive leaders, faculty, staff, and candidates throughout the recruitment process.
• Maintain strict confidentiality and discretion while handling sensitive candidate, organizational, and leadership information.

Work Location: Hybrid – this role is eligible for a hybrid schedule of 4 days per week on campus and as needed for in-person meetings.

Qualifications

Minimum Qualifications:

Entry: Bachelor's degree in communications or a related field.

Intermediate: Bachelor's Degree in communications or a related field. 1 year of professional experience providing support to leadership and managing projects.

Senior: Bachelor's Degree in communications or a related field. 2 years of professional experience providing support to leadership and managing projects.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the Bachelor's Degree on a year-to-year basis.

Preferred Qualifications:

• Experience in higher education.
• Experience in editorial production.

Knowledge, Skills and Abilities:

• Ability to work independently as well as within a team.
• Advanced written, verbal, and professional interpersonal skills.
• Exceptional attention to detail.
• The ability to navigate a complex academic environment.
• Excellent organizational skills and the ability to effectively prioritize.
• Exercise judgment and independent initiative.
• Handle sensitive and confidential matters.
• Proven knowledge of Microsoft Office products, including Outlook, Word, Excel, and PowerPoint.