Coordinator, Fraternity and Sorority Life

Job Summary

This role will assist with advising, programming, and recruitment efforts for the more than 300 students currently involved in Fraternity and Sorority Life, directly supporting the university's goal of increased student engagement. As participation continues to grow, additional capacity is needed to ensure consistent support, basic compliance monitoring, and intentional leadership development. This position will help sustain effective operations while enhancing the student experience within Fraternity and Sorority Life.

Responsibilities

COUNCIL ADVISING & STUDENT SUPPORT: Serve as the primary advisor for one Fraternity and Sorority Life council, with the specific council assignment determined based on institutional needs and staff expertise. Provide consistent, hands-on support to council officers and chapter leadership, including regular meetings, leadership coaching, and problem-solving support. Maintain a strong, visible presence with students through attendance at council meetings, chapter events, programs, and key milestones. Support advisor engagement by coordinating communication, training, and required documentation in partnership with Fraternity and Sorority Life leadership. Serve as a point of contact for advisors related to council operations, events, and intake processes. Ensure advisor presence and compliance requirements are met for applicable activities. Serve as the primary point of contact for council officers regarding expectations, deadlines, policies, and procedures. Provide clear, timely communication and consistent follow-up to ensure accountability and alignment. Document meetings, action items, and outcomes to support continuity and institutional memory.

PROGRAMMING & EVENT EXECUTION: Plan, coordinate, and execute programs, initiatives, and signature events in alignment with Fraternity and Sorority Life goals and university policies. Develop detailed event timelines, run-of-show documents, logistics plans, and post-event follow-up documentation. Collaborate with chapter leaders, advisors, and campus partners to deliver high-quality Fraternity and Sorority Life programming that supports leadership development, chapter sustainability, and community engagement. Support the assessment of Fraternity and Sorority Life programs through attendance tracking, feedback collection, and post-event summaries to inform continuous improvement. Ensure events are well-organized, compliant, and contribute positively to campus culture and student engagement.

INTAKE OVERSIGHT & RISK MANAGEMENT: Serve as the primary staff member overseeing intake logistics and compliance with the assigned council. Ensure all intake-related activities follow institutional, council, and national organization guidelines. Manage intake timelines, required documentation, approvals, and communication with chapter leadership and advisors. Monitor risk management concerns and elevate issues to the Assistant Director or Director as appropriate.

ASSESSMENT, DOCUMENTATION & COMPLIANCE: Maintain accurate and up-to-date records for council operations, including rosters, officer lists, advisor agreements, training completion, intake documentation, and compliance materials. Track participation, engagement, and completion of required trainings and processes. Ensure all documentation is organized, accessible, and submitted in accordance with office and institutional expectations. Support the collection and review of chapter and council data to assist with annual reporting, trend analysis, and informed decision-making. Assist with monitoring chapter and council adherence to institutional policies and FSL guidelines by coordinating compliance timelines, reminders, and follow-up communication.

COLLABORATION AND TEAM SUPPORT: Work closely with the Assistant Director and Director to align council operations with broader Fraternity & Sorority Life strategy. Share insights, trends, and concerns from council-level work to inform office-wide planning and assessment. Support cross-council initiatives and major FSL events as needed. Maintain a highly visible and approachable presence with students, including evening and weekend availability as required by the nature of Fraternity & Sorority Life programming. Model professionalism, accountability, and care in all interactions with students, advisors, and campus partners.

Perform all other duties as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university and one year of work experience in education, working with students, or a related field.

Preferred Qualifications

Master's degree from an accredited college or university. Experience with registered student organizations, fraternities/sororities, and/or university departments' event planning. Knowledge and practical application of student development theory.

Knowledge, Skills, & Abilities

SKILLS
Detail-oriented with strong prioritization and organizational skills.

ABILITIES
Ability to maintain confidentiality.
Ability to easily relate with people and project a feeling of confidence and competence.
Ability to handle stressful situations with ease and professionalism.
Willingness to adjust personal schedule to the needs of the councils and student programs.
Understanding and demonstrated commitment to programs and activities that support an accepting campus community.
Physical abilities to perform all job duties.

Shift/Salary/Benefits

Shift: Days; M-F (Work outside of the standard business hours may be required)
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!
Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=297129&PostingSeq=1