Diplomatic Affairs Officer

Job Purpose:

The Diplomatic Affairs Officer supports the strategic coordination of diplomatic engagements, international government relations, and official delegations at MBZUAI. The role ensures alignment with UAE diplomatic protocols and facilitates collaboration with government entities, embassies, and global institutional partners to strengthen MBZUAI’s international positioning.

Key Responsibilities:

Diplomatic Engagement Coordination

• Manage diplomatic communications with embassies, ministries, and international organizations.
• Coordinate official requests received through MOFA and ADEO diplomatic systems.
• Support the preparation of diplomatic correspondence, concept notes, and briefing materials.

Official Visits & Delegation Management

• Coordinate planning and logistics for diplomatic visits, official delegations, and high-level government engagements.
• Support visitor classification and engagement planning in coordination with the Protocol Team.
• Prepare diplomatic briefing notes, visit agendas, and stakeholder summaries.

Government & Embassy Relations

• Maintain relationships with foreign embassies, international organizations, and government representatives.
• Facilitate coordination between MBZUAI leadership and diplomatic stakeholders.
• Support participation in diplomatic events, international forums, and government initiatives.

Diplomatic Compliance & Protocol Coordination

• Ensure all engagements comply with UAE diplomatic protocol standards and MOFA procedures.
• Support obtaining diplomatic permits and approvals when required.
• Maintain records of diplomatic engagements and official communications.

Strategic Diplomatic Initiatives

• Support strategic initiatives including:
• International AI leadership programs
• Global government partnerships
• Diplomatic outreach programs
• Assist in expanding MBZUAI’s diplomatic engagement network.

Reporting & Documentation

• Maintain diplomatic engagement trackers and reporting dashboards.
• Prepare internal reports on diplomatic activities, visits, and engagement outcomes.
• Ensure proper documentation and archiving of diplomatic records.

Academic Qualification:

• Bachelor’s degree in International Relations, Political Science, Public Administration, or related field.

Professional Experience:

• 3–5 years of experience in diplomatic affairs, government relations, protocol, or international cooperation.
• Experience working with government entities, embassies, or international organizations preferred.
• Familiarity with UAE diplomatic processes, MOFA coordination, and protocol procedures is an advantage.