EVENT & OUTREACH COORDINATOR

Hiring Department

Undergraduate Admissions

The Admissions Office serves as the primary point of contact for prospective students and supports them through application and onboarding processes. Recruitment activities include campus visits, outreach events, and enrollment communications. Roles in Admissions involve recruitment outreach, application review, and coordination of enrollment communications.

Job Description

The Undergraduate Admissions Event & Outreach Coordinator plays a key role in supporting the university's recruitment and yield goals through the planning, execution, and assessment of high-quality admissions events and outreach initiatives. This position leads event operations, coordinates communication with prospective students and key stakeholders, and ensures that all events--both on-campus and off-campus--reflect the institution's brand, mission, and commitment to student-centered service.

Key Responsibilities:

• Play a key role in the planning, coordination and execution of a comprehensive portfolio of admission events, including group visits, specialty visit programs, admitted-student events, counselor programs, and virtual engagement opportunities
• Manage event logistics including scheduling, promotion, communication, venue reservations, catering, staffing, transportation, technology support, and event materials
• Develop event timelines, run-of-show documents, and staffing plans to ensure seamless execution
• Collaborate with campus partners--including academic departments, student services, student ambassadors, and external vendors--to deliver high-impact experiences
• Ensure event spaces are set up appropriately and maintain a professional, welcoming atmosphere for our guests
• Coordinate and deliver outreach programs to support relationship-building with high schools, community partners, and prospective and admitted student populations
• Support communication efforts related to events, including invitations, confirmations, reminders, and follow-up messaging
• Assist with Slate communication campaign development and review to ensure ongoing updates, accuracy, and alignment with recruitment goals
• Track event registration, attendance, and engagement metrics
• Conduct post-event evaluations to determine impact, gather stakeholder feedback, and implement improvements
• Utilize CRM software (e.g., Slate) to manage event builds, communications, and data integrity
• Maintain event budgets and process invoices, reimbursements, and purchasing requests
• Provide administrative support to the admissions leadership team as needed
• Work with the Student Ambassador Coordinator for scheduling and training of Ambassadors who support events and tours
• Ensure compliance with university policies, accessibility standards, and safety guidelines
• Manage the Event & Mail Office day-to-day operations, including coordination of postal mail campaigns, inventory management, and mailing logistics

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary