IT Procurement Specialist
Summary of Job Duties
The IT Procurement Specialist has the responsibility for overseeing daily activities of procurement, inbound material transportation, central receiving and contract fulfillment for IT equipment, supplies, services and software. The IT Procurement Specialist is the primary contact for the acquisition of all Technology related equipment for the entire University. This position will report to the Associate Director of IT.
Essential Duties and Responsibilities
- (50%) Creating and managing requisitions: Enter requisitions into ERP software system, monitor approvals until purchase order is created. Ensure that purchase orders are processed promptly and correctly by vendors. Maintain records on all outstanding requisitions, active purchase orders, and receipts. Complete receiving of goods/services in the ERP software system. Stay current with, and understand state procurement guidelines and IT related state contracts.
- (25%) Manage IT maintenance agreements and software licenses: Ensure that all agreements and licenses are kept up to date and paid. Submit all registration information to appropriate sources to ensure warranties are in place and current. Maintain up-to-date vendor list. Monitor maintenance agreements and ensure that new contracts are in place.
- (15%) Order, setup, and maintain copiers and copier contracts
- (5%) Add copier billing codes and network scanning access to users on copiers. Process monthly copier billing reports
- (3%) Other duties as assigned.
Qualifications
Minimum qualifications include a two-year degree in a technical or business field and two years working in a technical or business field. Other job-related education and/or experience may be substituted for all or part of these basic requirements upon approval.
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