Maintenance Contracts Coordinator

Division Operations

Richmond, AU

Contract Type Full-Time

Job ID: REF439O

Apply Shortlist

• Full-time, Ongoing position
• Based at Western’s Hawkesbury (Richmond) campus, with flexible working arrangements
• Salary: HEW Level 7 $107,053 – $115,469 per annum, plus 17% Super and Leave Loading

Support effective contract governance and maintenance delivery across Western’s built environment.

The Opportunity

The Maintenance Contracts Coordinator supports the delivery of maintenance and contract management across the University’s built environment. The role will contribute to procurement, contract administration and performance management activities, ensuring service delivery aligns with regulatory, policy and operational requirements.

The Maintenance Contracts Coordinator will work across a diverse portfolio of building services contracts, coordinating service providers, supporting commercial negotiations and contributing to the development of contract management frameworks. The role also provides specialist input into procurement planning, scope development and risk mitigation across maintenance programs.

Working within the Office of Property and Commercial, The Maintenance Contracts Coordinator will engage with internal stakeholders and external contractors to ensure effective service delivery, drive continuous improvement and support compliance with University policies and the Australian regulatory environment.

What Success Looks Like:

• Effective coordination of building services maintenance to support safety and compliance.
• Strong contract administration ensuring service delivery standards are met.
• Accurate asset records supporting lifecycle planning and operational outcomes.
• Contribution to robust contract management frameworks and risk mitigation.
• Productive stakeholder relationships that support service improvement initiatives.

Please refer to the Position Description for full details.

About You

The successful candidate will bring demonstrated experience in facilities and contract management within a building services environment, supported by strong commercial acumen.

• Experience supporting facilities and building services environments, including knowledge of mechanical and electrical systems.
• Demonstrated capability in project planning, contract administration, and multi‑disciplinary maintenance coordination.
• Strong understanding of WHS legislation, building codes, and NSW government procurement processes.
• Ability to build long term stakeholder relationships and manage competing priorities in a changing environment.
• Proven experience establishing commercial frameworks that reduce risk and improve service performance.

Benefits

We invest in the people who make our mission possible. Alongside a rewarding career, we offer a range of benefits designed to support your financial, personal and family wellbeing.

• Financial benefits: Access to staff-only products and offers with selected banking partners, salary sacrifice options for onsite parking, and novated motor vehicle leasing.
• Health and wellbeing support: Free Employee Assistance Program (EAP), complimentary annual flu vaccination, eligibility for Fitness Passport membership, and access to discounted private health cover.
• Onsite childcare: Long day care and early learning services operate at our Campbelltown, Hawkesbury, Parramatta, and Penrith campuses. Staff may be eligible for discounted fees and salary packaging, with places subject to centre capacity.

Application Details

• Position Enquiries: Direct to Aswant Prasad, Director, Campus Asset Management via A.Prasad@westernsydney.edu.au. Please include the job reference code REF490O in your email.
• Closing Date: 11:59pm, Sunday 12th July 2026.
• Working Rights: You must provide evidence of your working rights in Australia at time of application.
• How to Apply: Please note that only applications submitted via the University’s online recruitment system will be considered. As part of your online application, you will be asked to respond to screening questions addressing the key qualifications, experiences and skills required for this position.

Belonging at Western

We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For reasonable adjustments during the application process, please contact talentacquisitionteam@westernsydney.edu.au.

About Western

This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.

Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.