Operations Coordinator II

Job Details

The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.

Join the Ole Miss Family — Build Your Legacy Here!

Department:

Job Summary:

Maintains financial records, monitors procurement transactions, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management.

Job Description:

• Monitors, organizes, and updates procurement transactions, accounts payable/receivable transactions, fiscal records and reports and affiliated materials, processes reimbursements and assigns funding codes in accordance with established rules, regulations and policies.
• Tracks vendor reports, records and fund ledgers using existing tracking systems to ensure compliance with established rules and regulations.
• Drafts communications and reports, maintains organization of varied records and secures resources for financial activities to provide administrative support within a specified work unit.
• Answers fiscal questions and provides information based on set materials and standards to various audiences.

Examples of Work Performed:

• Provides operational, administrative, and fiscal support for the department.
• Monitors accounts and assists in departmental budget planning, preparation, and compliance.
• Serves as a liaison to Procurement, Accounting, and Human Resources.
• Coordinates and processes various administrative forms for purchasing, travel, SAP, facilities and employment.
• Implements internal processes and assist with making recommendations for continuous improvement,
• Schedules and coordinates calendars for meetings, events, and other departmental activities.
• Resolves discrepancies with accounting records.
• Schedules classroom use and provides logistical support for conferences, special events, and other related activities.
• Arranges and assists with on boarding of new employees.

Request resume/cover letter to be submitted

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Job Responsibilities:

Examples of Work Performed:

• Provides operational, administrative, and fiscal support for the department.
• Monitors accounts and assists in departmental budget planning, preparation, and compliance.
• Serves as a liaison to Procurement, Accounting, and Human Resources.
• Coordinates and processes various administrative forms for purchasing, travel, SAP, facilities and employment.
• Implements internal processes and assist with making recommendations for continuous improvement,
• Schedules and coordinates calendars for meetings, events, and other departmental activities.
• Resolves discrepancies with accounting records.
• Schedules classroom use and provides logistical support for conferences, special events, and other related activities.
• Arranges and assists with on boarding of new employees.

Education Qualifications:

High School (Required)

Experience:

Relevant experience | 4 Years | Required

Compensation:

$18.64 - $27.96

Interview Requirement:

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

EEO Statement:

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

Background Check Statement:

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.