Operations Manager for the Division of Psychology

Position Information

Job Title
Operations Manager for the Division of Psychology

Posting Number
S1654P

Pay Range
Compensation for this position is expected to range between $26.00 and $28.00 per hour, in alignment with what California Baptist University (CBU) reasonably anticipates paying for this role. The final rate may vary depending on the candidate’s qualifications, experience, and prevailing market conditions. In addition to competitive wages, CBU provides a comprehensive and generous benefits package to eligible employees.

Position Summary

The Operations Manager is responsible for maintaining and coordinating the administrative functions of all Psychology Division programs within the College of Behavioral and Social Sciences (CBSS) and is accountable for the compilation, evaluation, and processing of necessary paperwork for such programs.

Essential Duties and Responsibilities

1. General administrative support and program oversight for Division of Psychology programs.
2. Maintain and prepare confidential files and reports.
3. Assist newly accepted students into Division of Psychology programs, work with Admissions and Advising with enrollment, and assist Directors of Clinical Training (DCTs) across programs on practicum and internship placements.
4. Coordinate, update, and produce marketing materials for Division of Psychology programs.
5. Serve as project manager, including but not limited to maintaining the web page, master calendar, updating catalogs and handbooks, newsletters, etc.
6. Assist with the preparation of accreditation and/or reaffirmation documents for the American Psychological Association (APA) Commission on Accreditation (CoA), Board of Behavioral Sciences (BBS), or other accrediting bodies. Coordinate APA CoE site visit agendas and manage and maintain all financial documents/payments to APA CoE and/or other professional associations.
7. Disseminate licensure requirements, subject matter, and program requirements to the appropriate persons, including other departments on campus, for license-eligible programs.
8. Distribute reports to the College of Behavioral and Social Sciences regarding changes in accreditation, licensure requirements, and/or procedures made by the APA CoE, BBS, or other accrediting bodies or professional associations.
9. Coordinate, prepare, collect, and disseminate information and materials for Psychology Division program assessments.
10. Coordinate and facilitate all events relating to the Division of Psychology, including those that are practicum- or internship-related.
11. Supervise the maintenance of a database to facilitate communications with alumni and present graduate students.
12. Serve as the primary liaison between the Division of Psychology and other graduate programs and inside and outside constituents.
13. Represent the Division of Psychology in communications with the Academic Advising Office, Registrar’s Office, and the Office of Graduate Enrollment.
14. Lead the Division of Psychology in budget maintenance, room requests, projects, events, textbook requisitions, and other tasks as needed.
15. Assist the Associate Dean with administrative duties, providing support as needed.