DIVISION BUSINESS ADMINISTRATOR

Under general supervision, manages the administrative, financial, and human resources operations of a department.

Essential Duties Summary

• Administers the daily office operations, including the coordination and supervision of staff members.
• Assists with budget preparation. Monitors the department’s budget and tracks expenditures.
• Prepares reports regarding budget activity and account balances. Maintains budget documentation files and ledgers.
• Assists with preparing periodic Board reports or other reports of a recurring or ad hoc nature.
• Verifies availability of funds for department Personnel Action Forms, supplemental salaries, and related budget transfers.
• Participates in the preparation of staff performance appraisals.
• Prepares and processes vendor invoices and purchase requisitions; reviews purchase requests for compliance with university and state procedures; and funds availability.
• Places orders for supplies and equipment from approved vendors. Obtains price quotes when necessary. May assist with the RFP process.
• Coordinate’s delivery and storage of supplies and equipment, maintains and verifies inventory records.
• Review’s delivery invoices to ensure accuracy of items delivered. Maintains files of purchase orders and invoices.
• Prepares meeting agendas and takes and distributes minutes of staff meetings.
• May assist with website content and maintenance.
• Assists with departmental special projects.
• Performs other job-related duties as assigned.

% FTE
1.0

Hiring Range
$64,197.37 - $81,851.64

Education
Bachelor’s degree required.
Master’s degree preferred.

Required Licensing/Certification
Valid Texas Driver’s License preferred.

Knowledge, Skills, and Abilities

Knowledge of:
Policies, procedures, and practices.
Banner and other job-related software systems.
Microsoft Office Professional or similar applications.

Skill in:
Detail oriented.
Effective customer service.
Problem-solving and decision-making.
Multitasking and time management.
Strong analytical.
Coordinating work of others.
Budget management.
Leading projects.
Both verbal and written communication.

Ability to:
Prepare detailed reports.
Work independently.
Communicate effectively.

Work Experience
Five (5) to seven (7) years of related experience.