Third Party Facility Use Optimizer

DEPARTMENT: Compliance

SCHEDULE: Flexible - Most work will occur during the standard business hours (9am to 5pm).

* Occasional evening and weekend work required to support 3rd party events.

HOURS/WEEK and MONTHS/YEAR: 20 hours/week and 52 weeks

FLSA STATUS: Non-Exempt (Hourly)

GENERAL PURPOSE

The Optimizer supports the institution’s vision, mission, and strategic goals by maximizing the effective use of campus facilities in a manner that is financially sustainable, community-focused, and mission-aligned. The role ensures that facility use is well-managed, compliant, and consistent with institutional priorities, helping Molloy steward its physical assets responsibly and advance long-term operational and financial resilience.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Market and promote campus facilities.
• Develop and implement outreach and marketing efforts to promote institutional facilities to extend organizations and community partners in order to increase third-party facility use and associated revenue.
• Manage facility use requests and scheduling.
• Serve as the primary point of contact for third-party rental inquiries. Coordinate scheduling and space availability in alignment with academic priorities and institutional polices.
• Coordinate with various campus departments.
• Collaborate with academic departments, facilities, maintenance, housekeeping, IT, public safety, campus dining, the compliance office, and other stakeholders to coordinate processes and ensure third-party events are properly supported. This includes but is not limited to submitting facilities, IT, and dining requests; facilitating facility use agreements; verifying insurance; ensuring policy compliance; and coordinating billing and collections.
• Coordinate on-site event support.
• Provide on-site coordinator for select third-party events, including evenings and weekends, to ensure appropriate facility access, adherence to polices, and effective communication with campus service units.
• Track revenue, utilization, and performance metrics.
• Monitor facility use activity, revenue generation, space utilization. Prepare basic reports to inform planning, budgeting, and continuous improvement.

REQUIRED MINIMUM QUALIFICATIONS

• Bachelor's Degree
• 1-3 years of work related experience
• Microsoft Office (Excel, Outlook, Word, Power Point)

PREFERRED MINIMUM QUALIFICATIONS

• Web Development
• Ad Astra